Privacy Notice  

Document Control

Reference: GDPR REC 4.1

Issue No: 1

Issue Date: April 2018

IT Governance are experienced data protection practitioners and all document templates are provided as general guidance. Users of these documents should consult their own legal advisers for legal advice specific to their own circumstances and IT Governance accepts no liability of any sort arising from the use of these templates.

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

How we use your information

This privacy notice tells you how Nic Dakin MP’s office will collect and use your personal data.

Why does Nic Dakin MP need to collect and store personal data?

In order for us to deal with casework for constituents and to keep residents updated about campaigns and local issues we need to collect personal data. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

The lawful basis for processing casework data has been identified as public interest.

In terms of being updated on Nic’s work/campaigning Nic Dakin MP’s office would contact you for additional consent.

Will Nic Dakin MP’s office share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Nic Dakin MP’s office in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the purpose they were provided. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your special categories of personal data to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

Nic Dakin MP’s office contracts third parties to undertake work that involves our data: casework software maintenance, data entry, website hosting and maintenance, email management software and shredding. Our contractors are either EU based or based in countries deemed “adequate” by the EU for data protection terms. In all cases contractors and sub-contractors have signed contracts which guarantee that appropriate technical and organisational measures are in place to protect the data.

Personal Data and the website of Nic Dakin MP

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How will Nic Dakin MP’s office use the personal data it collects about me?

Nic Dakin MP’s office will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. NIC DAKIN MP’s office is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific requirements and agreed practices. Personal data may be held in addition to these periods depending on individual needs.

Under what circumstances will Nic Dakin MP’s office contact me?

In order to process casework it may be necessary to contact you in order to get further information from you or to feedback any responses we receive.

If you have provided consent to be contacted about local campaigns and news we will contact you when required. You will always have the option of withdrawing consent.

Can I find out the personal data that the Nic Dakin MP’s office holds about me?

At your request, Nic Dakin MP’s office can confirm what information we hold about you and how it is processed. If Nic Dakin MP’s office does hold personal data about you, you can request the following information:

• Our identity and the contact details.
• Contact details of the data protection officer.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of Nic Dakin MP’s office or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

Contact the data controller NIC DAKIN MP by using the details listed below.

What forms of ID will I need to provide in order to access this?

NIC DAKIN MP’s office accepts the following forms of ID when information on your personal data is requested: passport or driving licence.

Contact details of the Data Controller

The details for each of these contacts are:

Document Owner and Approval

The Data Protection Officer is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.

A current version of this document is available to all members of staff.

Signature:                                                                 Date:

Change History Record

Huge thank you to everyone getting in touch with me to give specific examples of roads and pavements that need attention from North Lincolnshire Council.  Thanks to you I have been able to write the letter below to call on the Council to take urgent action to give us the quality of roads and pavements that local people deserve to get for the Council tax they pay.

Once again thank you for your help in this matter.  Our roads and pavements need to be safe places.

"Please pass on everyone’s thanks to the Council workforce for the way they have responded to the difficulties created by the extreme weather of the last week.  This has made a significant difference to people’s lives.

It is often the seemingly little things that make a massive difference to the lives of people living locally.  One of the things of growing concern is the state of the roads and pavements across the patch.  I am particularly concerned about the state of roads and pavements in the Bottesford area which seems to have been rather neglected in recent years.  Here are some specific areas that have been drawn to my attention:

Bottesford area

Enderby Road footpath on the side near Riddings pool running towards Burringham Road

Yaddlethorpe High Street at the junction with Moorwell Road – very potholed!

Bad potholes at the bottom of the Dales

Very bad ruts in the road on High Leys Road opposite Ogilvy Drive junction

Potholes at Stainton Drive junction with Low Leys Road

Potholes at Glanford Road junction with High Leys Road

Very bad, deep potholes on High leys Road near Hammerton Road

Numerous potholes and bald parches on Greengarth

Talisman Drive

Park Avenue

Outside Bottesford

Potholes on Willoughby Road near the shops

Potholes on Ashby Road

Hempdyke Road cul de sac where tarmac was put on old tarmac it’s now dipping in places and in need of further attention

Brookdale Road

Dovedale Road – significant potholes

Manifold Road – very thin, down to stone and gravel

Ings Road going down to Klassic Park in Kirton

Beyond Scunthorpe County Constituency

The state of the 1077 means that drivers swerving to avoid potholes is a danger.  Particular issue issue is the section between Sawcliffe Hill and Roxby

Road between Wressle and Castlethorpe at the double bend near the tea rooms

I would be grateful if each of these matters that have been raised with me can be investigated and appropriate action taken.  It would be very helpful if you could give me feedback on what is being done.

Once again thank you to all the hard working Council employees that are doing all they can to make life better for local people.

Nic"

Dear Resident

Scunthorpe Market

Thank you for taking the trouble to sign the petition in support of Scunthorpe Market.  It is an amazing indication of how valued our market is that 19,000 people signed the petition in just 4 weeks. I am hugely proud of the way in which local people have rallied round to show how important our market is.

The organisers of the petition asked me to present the petition in parliament which I did on October 31st, drawing attention to the fact that Scunthorpe Market has been part of the lifeblood of our community for generations. 

I am determined to continue to work with local people to get the North Lincolnshire Council to see sense and respond positively to people’s concerns about moving the market.   The lead petitioners, including traders and customers, submitted the petition to North Lincolnshire Council.  This led to a Special Council meeting to discuss the Market’s future which took place on the 14^th December.  Since then the Council has gone rather quiet about what it intends for Scunthorpe Market’s future.

I am keen to know how you would like to see the market developed.  Would you prefer it to stay in its current location and if so how would you like to see it develop?  Or if you would prefer to see it move what sort of alternative location would allow it to prosper and continue to deliver for customers like yourself?  Do let me know your thoughts by commenting on my website nicdakin.com or emailing me.

I will continue to do everything I can to work on your behalf with the Market Traders, North Lincolnshire Council and other stakeholders to secure the best possible future for Scunthorpe Market.

If you would like to be kept updated on my work on Scunthorpe Market and other things locally please email nic.dakin.mp@parliament.uk.  Another way of following what I am doing for local people is through my Facebook site www.facebook.com/nicdakinmp

Yours sincerely,

Nic Dakin. Labour MP for Scunthorpe County Constituency.